What BonDepot does

From the receipt on your desk to the VAT return filed and the invoice sent. Below is the whole package — everything listed here really is part of your subscription.

From receipt to entry

Upload a photo or a PDF, or let BonDepot fetch them from a shared folder in OneDrive or Google Drive. The supplier, the amounts, the VAT and a suggested ledger account come out; you check it and post it. After that every document stays findable and traceable: a posted document is locked, corrections go through a reversal or a reclassification, and the original file is kept.

Do you receive e-invoices (UBL or Factur-X)? Those are read without AI — so the data is exact rather than recognised.

Time and invoices

Sales invoices on your own letterhead, as a PDF and as an e-invoice, with a payment link and automatic reminders when payment does not arrive. If you work by the hour, your team enters their hours in BonDepot — or hands in the signed timesheet through a shared folder, after which it is read automatically. Out of that comes one draft invoice per client per month, with the timesheet attached.

Read how it works and why we built it this way →

Everything at a glance

The full contents of the subscription, section by section.

Purchasing

  • Receipts & invoices
    The shoebox: draft, posted or voided, renumbering and a full audit trail.
  • Import
    Upload receipts and invoices and have them read into drafts.

Sales

  • Sales invoices
    Draw up sales invoices and credit notes, finalise them and show them as a PDF.
  • Time tracking
    Account for hours per month (billable and non-billable) and turn them into a draft invoice.
  • Payment reminders
    Spot outstanding invoices and send a reminder by email, with a copy of the invoice.
  • Email invoices
    Send invoices (with attachments) by email.

Bank

  • Bank statements
    Import CAMT.053 statements and recognise counterparties.
  • Reconcile
    Match bank transactions to receipts and invoices (payment status).

Accounting

  • Balance sheet & P&L
    Balance sheet and profit and loss, including period closing.
  • Chart of accounts
    Maintain the chart of accounts (merge or delete accounts).
  • Journal
    Double-entry bookkeeping: view the journal entries.
  • Manual journal entry
    Manual journal entries (which must balance).
  • Trial balance
    Ledger balances (debit/credit) at a given date.

Reports & VAT

  • VAT return
    VAT per quarter or year, rounded in your favour.
  • Dashboard
    KPI overview with charts: revenue, costs, result, outstanding, bank balance and VAT.
  • Director-shareholder & corporate tax
    An indicative overview for the Dutch director-shareholder (corporate tax, dividend, customary salary). Netherlands only.
  • Overview & export
    Totals per account and period with drill-down and Excel/CSV export.

Master data

  • Items
    A catalogue of hour types and products for invoice lines.
  • Organisations
    Suppliers and customers with contacts and agreed prices.
  • Projects
    Projects per customer, for project lines on the invoice.

Integrations

  • AI data capture
    Receipts and invoices read automatically by AI, instead of typing them in.

See for yourself whether it fits?

30 days, every feature, no payment details.

Start your trial See pricing